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Data Coordinator, Events

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Location: Jersey City NJ

Company Name: FIRST

Occupational Category: 13-1199.00,Business Operations Specialists, All Other

Date Posted: 2020-02-09

Valid Through: 2020-03-10

Employment Type: FULL_TIME


ABOUT OUR COMPANYFIRST is a leading global events agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists. We’ve also been recognized by Crain’s New York Business as one of the Top 100 “Best Places to Work in NYC”.For more information please visit: .JOB DESCRIPTIONFIRST is seeking a highly professional and technologically adept Data Coordinator to provide support as an implant on one of our Solutions accounts needing assistance with their event and meeting coordination. The individual must be comfortable assisting clients over the phone in navigating registration websites, so prior experience as a customer support or help desk representative (or similar experience) is definitely a plus.The main portion of the role will be supporting the event project managers in the U.S. The incumbent will be in charge of one of the most important aspects of event planning, managing the invitation lists using advanced knowledge of Microsoft Excel and in-house systems.RESPONSIBILITIES:Database management to ensure consistency of information, accurate data, inputting when required, generating lists upon requestAssist in the development, testing and management of client event communications and online registrationAssist attendees with registration processAssist event planners in contacting clients for relevant information – a/v details, gift sizes, presentations, etc.Responding to ALL client email within same day (even during work travel)Printing name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriatePre-event and on-site support during executionPacking and sending all boxes – prepare shipping grid, investigate customs policies, etc.Supporting other members of the department with mailings, onsite assistance etc.Manage room blocks and coordinate with hotels, when applicableManage and coordinate ground transportation with clients and transportation companies as neededSupport event project managers/coordinators on overall program logistics, production and implementation, when applicableQUALIFICATIONS:1 years’ of related experience in Data Management and Event Technology including entry level meeting planning/coordination and internships in a related fieldBachelor's Degree requiredAdvanced Microsoft Excel skills required, proficiency in Microsoft OfficePrior experience with event platforms such as StarCite, Cvent, Eventbrite, etouches or other registration website platforms is preferredExperience scheduling/managing 1-on-1 meetings is a plusAbility to manage multiple projects simultaneouslyHighly motivated, able to work independentlyExhibit strong work ethic, patience and a winning attitudeStrong oral and written communication skillsFlexible and willing to work outside normal business hours (evenings, weekends) and travel when requiredADMINISTRATION & GENERAL:Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundingsWork intelligently and ensure that the Team Manager is aware of problems or issues which negatively affect productivityBuild excellent relations with team through positive communicationsEnsure knowledge is shared within the team to enable them to work smarter and more efficientlyWork on ad hoc requests as required, typically during quiet timesJob Type: Full-timeEducation:Bachelor's (Required)Work authorization:United States (Required