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Regional Property Manager — Oklahoma


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Location: Oklahoma City OK

Company Name: Allied Property Management

Occupational Category: 11-9141.00,Property, Real Estate, and Community Association Managers

Date Posted: 2020-02-12

Valid Through: 2020-03-13

Employment Type: FULL_TIME

Description:

Job Description

FINANCIAL

Responsible for achieving the highest possible Net Operating Income (NOI) though effective cost control and maximizing revenue

Preparation of property budgets for each calendar year; responsible for keeping the properties within the established budget guidelines

Ensures that on-site management collects, deposits, and posts rents in a timely manner

Determines market rental rates, security and pet deposit requirements for each property

Reviews accuracy of all community transactions through reports such as rent rolls, delinquency reports, move in/move out, etc.

Review and approve monthly financial statements for each property

Review and approve all purchase orders and invoices for accuracy and necessary details

Reviews progress reports completed by on-site management.

Negotiates contracts for services and approves all vendor setups

Reviews and distributes all requested/required reports to owners, investors, and lenders

HUMAN RESOURCES

Create and maintain a positive environment for management and maintenance team members

Trains, motivates and supervises all on-site staff to achieve operational goals of assigned communities

New employee training, including feedback to non-performing team members

Ongoing formal and informal performance evaluations

Review and approve timesheets, instructing and advising on site staff of procedures and guidelines

Facilitates disciplinary procedures and documentations up to and including terminations of employment

SAFETY

Documents and reports all liability and community incidents to the corporate office immediately

Ensures that all workers compensation claims are reported, and proper paperwork is completed

Ensure that on-site team members complete any pertinent safety checklists

Direct staff to follow a safety-first principle

ADMINISTRATIVE

Conducts monthly property inspections and provides updates to senior management

Ensures that lease files are complete and of leases are executed properly

Oversee offices opening on schedule, condition of office and model apartment

Attends scheduled corporate management meetings

Maintains records on all aspects of management activity and submits required reports to corporate office

Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.)

Plan weekly goals for staff schedules and assignments

RESIDENT RELATIONS

Maintain a positive customer service attitude

Periodic inspection with resident move in and move outs

Work with on-site team members to develop and implement resident retention programs.

MAINTENANCE

Periodically walk and inspect community and check on vacant apartments

Assists with resource planning for timely completion of make ready’s and work orders

Assure quality of market ready apartments

Ensure that models, market ready apartments and property are walked daily by on-site team members

Recommends maintenance and capital improvements for each property and continually acts in a manner to maintain and enhance the value of the assets

MARKETING/LEASING

Review market surveys and recommend rent changes and concessions

Advise marketing strategies to secure prospective residents

Confirm that leasing techniques are effective

Maintains awareness of market and industry conditions and trends via trade publications, professional organizations, etc.

GENERAL

Represent Allied and the owner at all official inspections and audits at their assigned communities

Performs any additional duties or tasks as assigned by their manager

Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts and draw valid conclusions and initiate appropriate course of action.

Must effectively convey ideas, images and goals to a diverse group of personalities.

Represent the company in a professional manner always.

Keeps current on local, state and federal issues related to the properties and distributes information to on site personnel

Qualifications

Essential Job Functions and Qualifications:

Position requires excellent management and communication skills. The person must have basic computer skills and be organized. Work Hours: Full time hours – salaried position. Must be available on weekends and evenings for staffing needs and emergencies.

Two (2) years’ experience in multi-site, area, or regional management capacity

Fair Housing Certification, willingness to obtain prior to interacting with prospective residents

Demonstrate an ability to support and contribute to community team

Demonstrate strong oral and written communication skills

Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, community software

Must possess a positive attitude and the ability to smile under all circumstances

Participate in training to comply with new or existing laws

Ability to work a flexible schedule, including evenings and weekends

Neat, clean, professional always throughout the workday and/or whenever present at the community

Comply with expectations as demonstrated in the employee handbook

Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem

Successfully pass drug test

CAM or CAPS preferred

DRIVING/TRAVELING REQUIREMENTS:

Frequent need (33% to 66% of the time) to utilize personal transportation to inspect apartment community and surrounding neighbourhoods, make trips to the bank and visit the corporate office

Must have valid driver’s license and automobile insurance

Additional Information

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this position. The noise level in the work environment is usually moderate. The employee is frequently exposed to high-pressure demands from the property owners and corporate management to deliver accurate, and timely, financial reports. Employee will be required, at times, to work additional hours to complete reporting assignments.

All your information will be kept confidential according to EEO guidelines