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Personal Assistant – U.S. C&EA


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Location: Washington DC

Company Name: BP

Occupational Category: 21-1022.00,Healthcare Social Workers

Date Posted: 2020-02-12

Valid Through: 2020-03-13

Employment Type: FULL_TIME

Description:

Job Profile Summary

The Personal Assistant - U.S. C&EA is responsible for providing general support potentially, for multiple teams with a variety of administrative activities in order to support an effective, efficient and compliant business.

The successful candidate will provide professional administrative support to the Head of U.S. Policy and Head of U.S. Communications.

The individual will work with a wide range of people within the team and communicate with others outside the team as well.

Job advert

Key Responsibilities

Organize and provide personal executive administration support to the Head of U.S. Policy and Head of U.S. Communications

Plan, organize and prioritize own work daily to meet deadlines set by reporting line.

Daily agenda organization for group heads.

Organize and submit expenses reports for group heads.

Co-ordinate arrangements for meetings, conferences, manage and co-ordinate diaries, book relevant facilities and equipment and co-ordinate travel and accommodation arrangements for Group Leads.

Process & track SAP invoice payments.

Participate in crisis training drills.

Maintain C&EA distribution lists (as assigned).

Maintain C&EA emergency contact list.

HSE support – participate as floor warden.

Assist with special projects as required.

Manage and assist with Washington, DC office special events.

Help manage team budgets by tracking spend and reconciling with finance reports each quarter.

Manage pro card spend for each team.

Handle administrative requests and queries.

Complies with BP’s Code of Conduct and models BP’s Values & Behaviors.

Essential Education and Experience

High school diploma with 10+ years of executive administrative support experience

Key Skills and abilities

Ability to work without supervision, assess requirements, aptitude to work pro-actively and multi-task.

Capable to deal comfortably with internal and external contacts at all levels.

Open, helpful and communicative style.

Excellent interpersonal and networking skills across multiple teams and locations.

Strong follow-through and completion of assigned tasks.

Ability to handle sensitive information and maintain confidentiality.

Ability to assess and anticipate the requirements of group heads.

Skillful application of all MS Office programs - Outlook, Word, PowerPoint, Excel, SharePoint.

Working and delivering with tight deadlines.

Previous knowledge of BP process or systems.

Must be customer service oriented with an open, helpful, and can-do attitude.

Desirable Criteria

Act as Floor Warden (attend trainings and execute all monthly responsibilities)

Segment

Corporate & Functions

Job Family Group

Business Support Group

Relocation available

No

Travel required

Yes - up to 10%

Country

United States of America

About BP

At BP, we’re involved in every aspect of the energy system.

With over 73,000 employees in 78 countries, we’re constantly working towards delivering light, heat and mobility to millions, every day.

Everyone here has a real contribution to make to the world's ambition of a low carbon future, whether they work in business support, legal, technology, HR, communications, audit or more.

They keep our business performing brilliantly and driving the transition to a low carbon future.

Join BP and help us change the way we power up the world.

Legal disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test(and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process.

The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest)

As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity.

Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.

We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at BPUSApplicationAssis@bp.com; or by telephone at 281.366.1999.

Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities.

(Spanish version)

BP is an equal employment opportunity and affirmative action employer.

View our policy statement